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Performs a variety of administrative/clerical duties. Assignments can be in functional areas such as accounting, purchasing, human resources, marketing or other areas. Collects information for specified report formats. Maintains files, posts records, compiles minor statistical data, makes and checks routine calculations. Keeps records, prepares schedules, prepares and sorts mail. Proof-reads completed form and checks for accuracy, answers telephones, and performs simple data entry and prepares documents. May operate general business machines such as computer workstation, copier, calculator, fax or other similar machines. Requires good communications skills. May require a working knowledge of commonly used PC applications such as word processing, spreadsheets and databases.
At the higher level, assignments generally include preparing complex reports, checking and verifying non-routine bills, schedules, receipts, invoices, purchase orders and other documents. Maintains complicated records requiring classification and compilation of varied information. May independently answer correspondence, handle inquiries, complaints or adjustments. Work is generally of a critical or confidential nature and requires a broad working knowledge of departmental and company practices, policies and programs. Coordinates complex activities between department and outside parties. Contacts company personnel at all organizational levels and prepare reports.